Virtual Board Portals
June 30, 2024 by Karen
Board portals are secure hubs that streamline meeting management processes. They let board members focus more on governance and less working on the details. A well-designed board portal eliminates the need to print and distribute physical materials for boards.
Ideally, the board papers should be distributed at least two to three days prior to the meeting to allow directors to review them prior to the meeting. This allows the board to read and discuss each paper in advance. It’s also the optimal window for ensuring that all directors are aware of any revisions to the original report or additional information that could have been included in an update.
Boards can benefit from a broad set of tools that enable them to effectively plan and run meetings, share documents, collaborate with peers as well as committees and produce minutes after each meeting. Furthermore, they should be equipped to provide their members with one source of truth for the most up-to-date, accurate and complete material for their boards.
For the best results from your portal, choose a vendor who is willing to collaborate directly with your IT department and takes into account the security needs of your company. Make sure the application you select is ISO 27001-compliant with encryption for transit and at rest and has granular controls of authentication and access. It should also provide 24/7 support from an in-house specialist team. It is also essential to verify that your chosen board portal vendor regularly undergoes external audits and penetration tests.
https://vdr-soft.net/effective-tips-for-board-meeting-minutes/
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